Minutes

Minutes

SAN DIEGO HIGH EDUCATION COMPLEX

PTSA MEETING, OCTOBER 20, 2005

MINUTES

Meeting was called to order by David Brown at 5:30 p.m.

Present

Carol Brown, Jim W. Hawkins, David Brown, Tracy Mitchell, Sandy Robles, Pat Evans, John Robinson, Heather Robinson, Remi Quero, Catherine La Fond, Karen Wroblewski

Minutes

Approval of the minutes of the September, 2005 meeting are deferred pending location of the notes by Secretary.

Principal’s Report – Karen Wrobleski

·         Event Planning class will be participating in the “Art Mile World Peace” art project in conjunction with the U.N. Association. The art will be displayed at the Association Dinner at Balboa Park;

·         IB registration deadline is 10-21-05 – expect good participation by both magnate and neighborhood students;

·         4 x 4 relay for handicapped student athletes will take place in December (5?); teams are currently looking for sponsors. All proceeds will go to the athlete or team’s designated cause;

·         Complex Wide: (1) improving bathroom conditions; (2) ADA elevator construction/repair is taking place; (3) eight (8) students will participate in “The Village” a overnight camp focusing on cultural diversity, human/race relations, harmony and good will. Students were chosen to attend this camp partially based on their ability to impact their fellow students; (4) PSAT will be given in October with results due within three weeks – answers are returned to students for a study-guide; (5) Progress reports will be mailed next Thursday (10-27-05); (6) An art project to “bridge” the separate IS schools is in process; (7) Roosevelt is attempting to gain recognition as a “middle years IB program.” School will be results in February, 2006.

ASB Report - Raul Munoz – Vice President

·         ASB thanked PTSA for volunteers who participated at the Homecoming Game as Supervisors, Concession Services, and Chaperones for the Homecoming Dance;

·         Volunteers are needed for the ASB Ball on January 28, 2006; ASB will keep PTSA apprised of any other event pending that require volunteers;

·         Discussion regarding concession sales at homecoming game; questions arose regarding organizational procedures; inventory control – recommendation was made that experienced concession workers provide checklist to assist students regarding set-up, stocking, in-house supplies needed and general operational procedures;

·         The Senior class is seeking (1) location for Senior breakfast and (2) location for Senior picnic;

·         Senior packages are on sale for $175.00 – price will increase to $189.00 on 12-1-2005. Caps & gowns will also go on sale soon – they are not a part of the Senior packages (students get to keep the cap & tassle).   The deadline to have senior pictures submitted for the yearbook has passed but students can still take pictures for individual purchase;

Parent Involvement

Thanks to PTSA for Open House Volunteers. Discussion regarding attendance at various Open Houses. PTSA will list future events for parents on the PTSA web site.

Treasurer’s Report - Rosi Susalla

·         Current balance - $23,960.67; no bills submitted for reimbursement;

·         Six scholarships have been submitted for redemption;

·         Report to be reviewed for duplicate entries for David Brown; no other corrections;

·         Motion was made to approve Report contingent upon review of David Brown entries/corrections; motion passed.

Foundation News – Rosi Susalla

The All Alumni Breakfast will take place on October 24, 2005 at the Media Center. Three (3) alumni will be inducted onto the “Wall of Honor.”

New Business

·         The raffle prize drawing for new PTSA members has been delayed until the October PTSA meeting in order to get more staff interested;

·         Raffle prizes include -- $50 Home Depot certificate, $50 gas card, $25 Starbucks card, $25 Blockbuster video card, $25 AMC movie passes (4), $25 Westfield shopping card;

·         Teachers will be asked to remind senior students of the PTSA scholarship for student members;

·         PTSA applications are available on the web site;

·         The “Hut” will be closed October (or November?) 25 -28 as the Stouts will be on vacation.   Mr. Berkhart will run the “Rock”;

·         College Fair will take place 10-26-05 at the Scottish Rite Temple;

·         The Fall College Trip will take place 10-27-2005;

·         The IS web site contains information regarding SAT deadlines;

·         CASHE Exams will take place November 1 and 2, 2005 for Juniors who haven’t passed;

·         Thanksgiving has been extended to a full week this year – November 21 – 25, 2005

·         Grad Nite update: There will be a complex-wide meeting of all Principals on October 26 to discuss the date options for Grad Nite (June 15, 2005 or June 22, 2005).

·         Response to parent inquiry re: recycling efforts on campus: LEADS has collection bins in their school and IS is spear-heading a complex-wide collection effort. Special needs children currently collect plastics and the funds are donated to special needs camps. Update at next meeting.

·         Response to parent inquiry re: school cleanliness: There are ongoing efforts to maintain campus cleanliness. There is a “graffiti team” that attempts to remove graffiti within three (3) days. Parents can assist by making staff aware of areas that have not been cleaned after three days or by making a list of “hot spots” which require attention. Volunteers are needed for this effort.

·         Response to parent inquiry re: disseminating information about foreign exchange trips to the school-wide population: Suggestion was made that foreign exchange students approach the Event Planning class for assistance or that Principals set up discussion groups regarding the trips.

·         Response to parent inquiry re: status of fountain: On-going construction is limiting access to the fountain for now; however, the fountain will be cleaned for the alumni event and then re-drained by Key Club. Suggestion was made that an “Adopt-A-Fountain” cleaning system be established whereby the various clubs on campus can take turns maintaining cleanliness around the fountain area.

·         Response to parent inquiry re: student parking: There is currently no parking for students on campus and there probably won’t be for the foreseeable future. There are issues with sufficient supervision of parking lots and students leaving campus to go to cars. There is also a teacher parking shortage at this time.

·         Rosi brought to our attention that “Entertainment Books” are being sold for the TV/Studio Class Fundraiser – the start date for the books is 11-1-2005- cost is $40.00. After discussion, a motion was made that PTSA purchase a book to add to our raffle prizes for new PTSA members. When it was pointed out that this purchase would exceed our $200.00 prize budget; an additional motion was made to increase the budget by $40.00 to include the Entertainment Book. Both motions passed.

UNFINISHED BUSINESS:

ITEMS NOT TO FORGET

·         Close out books from last year; files outstanding taxes – Sandy Robles and Rosi will meet with Marichu Magana to finalize the 2002/2003 and 2003/2004 taxes.

THANK YOU’S : Everyone for taking a bigger portion of running the PTSA.

Next Meeting: December 15, 2005 @ 5:30 p.m.

ADJOURNMENT:

      ROUNDTABLE:   Jim: San Diego v. Granite Hill Game will be shown Nov. 4, 11, 18 and 25;

       the Homecoming game will be shown December 2 & 9

       Showtime is 8:30 – 9:00 p.m. on Cox Cable Channel 23

DATES TO REMEMBER:

ASB BALL – January 28, 2006

Graduation – June 20, 2006

Calendar of Meetings: Board Meetings – 11/17; 12/15; 1/19; 2/16; 3/16; 4/20; 5/18

San Diego Educational Complex

PTSA MEETING, DECEMBER 16, 2004

Minutes

Meeting was called to order by Sheryl Hauser at 5:30 p.m.

PRESENT

Penny Brooks (5), David Brown (6), Brenda Gipson (12.5), Jim Hawkins (10), Jean Hebert- Brown (15), Violette Hilbert (7), Louise Hwozdek, Scott Giusti, Marichu Magana (50), Tracy Mitchell, Sandy Robles (10), and visiting from Roosevelt-Edith Frias

MINUTES

The minutes of October 2004 meeting were accepted with the following change to number 9. The ticket price for Disneyland is $49.75, plus about $26 per student ($1229 per bus/47 students per bus). Tickets for Grad night will be $80 each.

PRINCIPAL’S REPORT – Scott Giusti presented for Carol Whaley

	The staff of the complex wished to thank the PTSA for the wonderful breakfast provided prior to the winter break. It was stated that everyone enjoyed being together as a complex.
	Jeremy Martin will be the new golf coach and John Karanopoulos will be the assistant coach.
	There were many successful pre-winter break actives at the complex. Communication across the small schools needs improvement. The ASB dance had only 150 students; Caver Connections has not been running but should return after the start of the school year.
	The foundation is working with the district to improve the front of the complex.
	Phase II of MM may include moving the writing center into the library to increase classroom space.
	Summer School will only be available for Special Education students.
	Parents asked for clarification regarding senior activities such as; Disneyland, breakfast, picnic, and Graduation. It was recommended that the senior class officers document information and present to the principals of the schools.

ASB REPORT – There was not ASB report.

Treasurer’s Report

Deposits of $213 and $1089 and a supply purchase of $254.04 were made for snack bar.

The budget report was presented by Louise for Rosi. Marichu reported that $200 per bus needs to be sent as a deposit.

Parent Involvement-no report

Foundation News – no report

New Business

Mid-year hut clean up needs to be scheduled for January.

Discussion followed regarding the need for PTSA to discuss and develop mission, goals how we evolve in the new small school setting.

Discussion also followed regarding communication within the six schools and especially to parents. The condition of or lack of up-to-date web site was noted. Dave will make another effort to contact Carol regarding updating the web site. Automatic telephone dialer, on-line grades, contacting teachers and emailing were all included in the discussion.

E-Scrip marketing to boards of small schools and to neighbors need to be done.

Am nominating committee needs to be formed for next year.

Old Business

Discussion of lights and safety in parking lot was discussed. Jean will contact Carol regarding when the complex will receive the parking lot back from City College. Everyone agreed that it should not be given away again.

	Replacement for Rebecca is still needed.
	Golf tournament tickets are available through Karen DeLaurier.

The meeting was adjourned at 7:20 p.m.

The next meeting will be on Thursday January 20 at 5:30 p.m.

Respectfully submitted,

Sandra Robles, PTSA Secretary

October 21, 2004

Meeting was called to order by Jean H. Brown at 5:34 p.m.

PRESENT

Penny Brooks (4), David Brown (3), Pat Evans (2), Violette Hilbert (3), Jim Hawkins (6), Marichu Magana (3), Raul Munoz, Lein Dang, John Robinson, Sandy Robles (6), Jean H. Brown

MINUTES

The minutes of September 2004 meeting were accepted.

PRINCIPAL’S REPORT – Carol Whaley

· Stan Murphy has been named the San Diego City Schools and the San Diego County Teacher of the Year; he will now go to the state finals.

· Enrollment is over capacity by 50 students.

· This is 16^th year the school has had an NCTE award recipient, two students received the award for 2004.

· All juniors took the PSAT in October; this is the first year that all have taken the test.

· Extended day programs (tutoring) have begun after school for the complex a flyer was distributed.

· Scholarship information is available from Greg Williams in the Student Center.

· Progress reports were sent home and all six schools held open house.

· Parents interested in SAT preparatory class see Nyrit Vardi cost is $299. if there is enough interest it may be offered after school.

· Fund raising with food must not compete with school’s food services.

ASB REPORT – Lien Deng and Raul Munoz

Need PTSA volunteers for the following:

· Homecoming Game- October 29- Need sixteen volunteers to sell and run concessions on home and visitor sides, gate-patrol, and other jobs as needed. Jean will send out another email.

· Homecoming Dance – October 30- Need 10 volunteers for Concessions, doors, cool off area, and ticket collectors. Jean will send another email.

· 12-hour Relay on December 4 – This is a new fund raiser, it will be from 9:00 a.m. to 9:00 p.m. at Balboa Stadium. Need volunteers for water stations, concession stands, and to count laps.

Treasurer’s Report

Rosi was on vacation.

The following bills were presented for payment:

· Marilyn Stout for $1,092.72 and 101.83 for hut supply expenses, Marilyn also made two deposits for $1,027 and $872.

· Penny Brooks for 31.38 for membership expenses.

A motion for approval of expenses was made by Pat Evans; a second was made by David Brown, the motion passed.

Parent Involvement-no report

Foundation News – no report

New Business

· Need to recruit volunteers to work the Hut from Nov. 22 through Dec. 3 (during Stout’s absence). The Hut will be open limited hours unless other volunteers can be recruited to assist the Stouts.

· Caver Cheerleaders sent a letter requesting financial assistance. Marichu suggested that the cheerleaders could be compensated for volunteering in the Hut. A motion was presented to make offer of $500 to cheerleaders in exchange for their assistance with the Hut at $50 per day. Marichu Magana made the motion, Pat Evans seconded it, and the motion passed and will be presented to advisor.

· National PTA request of $50, Marichu Magana made motion, Penny Brooks made the second, the motion passed.

· There was a brief discussion of Stout awards, the dates and forms will be revised for website.

Old Busness

· Replacements for Rebecca and Laurie. Sandy Robles volunteered as secretary.

· Grade Night discussion- scheduled for June 16, five buses have been reserved

· There was a discussion of securing concession stands.

· Expenses for the fountain were approved for $200, Jean made the motion, Jim Hawkins made the second, and the motion passed. John Robinson is completing the work on the fountain. Jean provided an advance of $200 to John for supplies.

The meeting was adjourned at 7:20 p.m.

The next meeting will be on Thursday November 18 at 5:30 p.m.

Respectfully submitted,

Sandra Robles, PTSA Secretary

May 13, 2004

Minutes

CALL TO ORDER: 5:30 p.m.

PRESENT

Penny Brooks, David Brown, Pat Evans, Sheryl Hauser, Jim Hawkins, Jeanie Herbert-Brown, Marichu Magaña, Priscilla Perez, Rosi Susalla, Laurie Wasserman,

MINUTES

The minutes of the April 2004 meeting were approved.

PRINCIPAL’S REPORT – by Rosi for Carol Whaley

The students have been notified which small school they got into. The ethnicity balance and the balance of girls to boys may take a couple of years to work out.

Rosi’s position has been eliminated but she is bidding for the position of School Site Operations Specialist. We wish Rosi the best and if there is anything the PTSA can do to influence the decision to keep Rosi at SDHS we would be glad to do it.

With only 900 lockers on campus and all of those not located in every building special arrangements are being considered. For the small schools that don’t have lockers maybe set of books will be purchased so the students won’t need to carry them back and forth to school and therefore eliminate the need for lockers.

ASB REPORT – Priscilla Perez

The Powder Puff girls’ football game takes place Friday, May 14 in the gym.

The World Fair/All School Picnic was a huge success and the clubs that sold items did really well.

The talent show is May 21 and the ASB could still use volunteers to take tickets and sell concession items. Volunteers should arrive at 6:15 for instructions. Tickets go on sale 5/17. This event has been a sell out in recent years so don’t expect to get tickets at the door.

Priscilla confirmed with Jim Hawkins that he would video tape the show for future sales.

The new ASB president will be Lien Dang and the new vice president will be Raul Munoz. Priscilla’s last day as president is May 20^th.

GOVERNANCE REPORT

Only 3 people showed up so there wasn’t enough for a quorum so the meeting was cancelled.

TREASURER’S REPORT

The ending balance as of April15, 2004 is $23,249.32.

Marichu submitted receipts for a receipt book for Grad Night ticket sales and one for Staff Appreciation items. She also needed a check for Adventures America for $3,367.00 for the three buses.

Rosi mentioned that the bill for the Cords of Distinction was due and that is $700.

Marichu asked if we were going to give out the two dollar bills at the All School Awards like we have in the past. She can get them and will attach a congratulatory note from the PTSA. A check for $600.00 was given to Marichu to purchase the $2 bills. David said he and Carol would be willing to distribute them the night of the award ceremony.

The treasurer’s report was unanimously approved.

PARENT INVOLVEMENT

All School Awards night is May 27^th.

The small schools will hold 3 nights of meetings, 2 schools each night. The dates are May 24^th, 25th, and 26^th from 6-8pm. Rosi thought it would be good if the PTSA would make our presence known. There is always a possibility of recruiting new board member and members.

FOUNDATION NEWS

The Foundation meeting will follow this meeting due to the fact that this meeting was moved up one week. Just a reminder that the All Girls Sports Banquet is May 18^th in the Blue Castle.

NEW BUSINESS

Jeanine didn’t remember to meet with the Stouts to discuss their plans and the future of the HUT. Jeanie said she would do this and report back. Jeanie will also check to see if the Stouts’ wish to present the awards named after them at the Senior Awards Night. The Hut was also discussed because Marilyn left a note about an awful smell, maybe there is something dead in there. Sheryl will get it checked out. We will need to do a clean out at the beginning of summer and a good cleaning before the start of school.

Sheryl mentioned that not as many applications had been submitted for the Stout Awards as last year. There was some discussion and it was unanimously decided to increase the amount to $300 for each of the 14 recipients. The following seniors have submitted applications: Priscilla Perez, Martin Garcia, Reyna Moreno, Michiyo Wellington-Oguri, Thea Quigley, Chris Karanopoulos, Jasmine Watson, Michael Ward, Jessica Adams, Ruben De Alba, John Davila, Erin Hauser, Johanna Salomon and Sebastian Swain-Gil.

PTSA Member Award- There has been some difficulty getting the form to the kids due to the SDHS website being down so the deadline has been extended until 5/19. The name will be drawn at the gathering on May 20^th. This award will remain at $500.

We will meet on July 29^th to discuss the budget and set the calendar for next year. We occasionally let certain events get past us and then we scramble to plan and make the event successful so this meeting is to ensure that everything gets on the calendar. The meeting will be held at Sheryl’s @ 5:30 and it will be potluck.

UNFINISHED BUSINESS:

Grad Night ticket sales won’t go on sale till Monday, May 17^thdue to testing and Rosi will be selling them.

We are currently at 206 members after one member joined last month.

The concession stands were again discussed and David who came up with a design for securing the stands said he would check with Scott. Marichu and Pat know of welders and carpenters we might be able to hire to once and for all secure the stands. Then we can feel confident that the appliances left in there will be there the next time they are needed. The concession stands are a good source of income to the classes and clubs who run them but only if they have the proper equipment.

The audit still hasn’t been done and it is almost time to file our taxes. Sheryl will contact Robert and request that it be done ASAP.

Sheryl and Marichu agreed to meet shortly after school lets out to file the taxes. A date has not yet been set.

NEXT MEETNG and ADJOURNMENT

Our next meeting which is June 17^th will be our end of the year party. Laurie Wasserman has graciously offered to let us have it at her restaurant --The Wits End at 420 Robinson. So instead of being a potluck like in years past, we will all just pay $10.00. We will meet at 5:30 p.m. as usual.

Meeting was adjourned at 7:20p.m.

Respectfully submitted,

Sheryl Hauser,

PTSA President and Emergency Secretary